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Administrative Assistant

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Administrative Assistant

We're looking for just the right person for this new position in our growing Madison office. Play a key role in the smooth running of office operations while being the face of ADCI as you assist visitors. You would be responsible for front desk operations and varied administrative duties and tasks. Additionally, this position supports VP Madison Operations and VP Business Operations.

responsibility Highlights
  • Perform administrative and clerical tasks for the Vice President Madison. Support other staff as required.
  • Perform routine word processing for all staff, including meeting notes, meeting agendas, and various reports.
  • Perform project filing and other miscellaneous filing.
  • Assist architectural staff with issuance and distribution of submittal packages to the governing authorities.
  • Assist architectural staff with preparation of project component submittals to governing authorities and tracking the status.
  • Prepare and submit project Compliance Statements to the governing authorities.
  • Prepare and ship packages via appropriate vendor. Process incoming and outgoing mail and distribute to staff.
  • Coordinate workload with Director of Administrative Services to ensure high productivity.
MINIMUM QUALIFICATIONS
  • High School graduate.
  • Three (3) years of administrative experience required.
  • Excellent written, verbal and interpersonal communication skills.
  • Ability to prioritize and organize multiple tasks.
  • Ability to remain organized with multiple interruptions.
  • Solid PC skills and a demonstrated knowledge of Microsoft Office products.
compensation and benefits

ADCI offers a comprehensive compensation package, a team-oriented environment and challenging work assignments. Our team has designed award-winning projects across the United States, particularly for the hospitality and leisure markets. Our culture is rooted in a deep sense of family. We provide opportunities for mentorship and professional development within the context of a flexible work environment.

  • 401k with 3% company contribution upon eligibility
  • Health, Dental, Short-Term Disability, Long-Term Disability, Life Insurance
  • Relocation stipend for strong candidates
  • Up to 120 hours of PTO
  • Signing Bonus potential
  • Annual bonus based on company performance
  • Salary based on experience and potential

ADCI has offices in Lake Delton, WI and Madison, WI. If you are interested in becoming part of our award-winning team, please submit your cover letter and resume to HR@adcidesign.com for consideration.

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